Çanakkale Onsekiz Mart University

Faculty of Music and Performing Arts
Internal Control Standards Action Plan

Staff Job Descriptions

Document Code: GRVT01
Publication Date: 25.09.2023
Revision Date: 25.09.2023
Revision No: v.2.0
Page Count: 2
Responsible Staff for Document Updates: Faculty Secretary

Personnel Information

Job Title: Student Affairs Officer
Position: Officer/Computer Operator
Class: General Administrative Services
Superior Position: Faculty Secretary

Job Description Details

Education Requirements:
Must have at least an associate's degree or a university degree.

Required Experience for the Position:
At least 1 year of work experience at a higher education institution is preferred.

Required Qualifications:
Should have work experience at the required level for the job.

Required Competencies:
Should be familiar with the school's structure, operations, and related laws and regulations.

Short Description of the Job:

The Student Affairs Officer is responsible for handling all tasks related to the special talent exam for undergraduate students, from initial registration to the time their registration is deleted.

Responsibilities:

• Performing initial student registration processes.
• Ensuring the timely and accurate entry of all data into the Student Information System.
• Accepting special talent exam applications from students, listing them, and ensuring that the results are communicated in accordance with the regulations within the specified time.
• Answering questions and information requests through various communication channels, ensuring the answers are clear, correct, and in compliance with regulations.
• Printing and delivering documents in accordance with procedures.
• Maintaining student personal files with confidentiality principles.

Authorities:

1. Authorized to perform the tasks and responsibilities listed above.
2. Authorized to use necessary tools and equipment to carry out activities.

Information Sources:

• Higher Education Law No. 2547
• Regulation on Academic Organization in Universities
• Civil Servants Law No. 657
• Laws, regulations, and directives related to duties, authority, and responsibilities.

Immediate Supervisor: Faculty Secretary

Responsibility:
The Student Affairs Officer is responsible for carrying out all these tasks in compliance with laws and regulations and reports to the Faculty Secretary.

Responsible Personnel

Title and Name: Mehtap AKYÜZ (Computer Operator)
Replacement Personnel: Ömürcan BULUT (Computer Operator)

Approved by:
Prof. Dr. Uğur TÜRKMEN
Acting Dean